Whid
You can track your time in Whid, then synchronize your trackings with Asana. This way you can get the best of both worlds.
- Connect to Asana Create a new profile in Whid with your Asana credentials.
- Set up sync mappings Automatically map the tasks you create in Whid to Asana tasks.
- Benefit from sync mappings Include Asana task IDs in your task names for easy handling.
- Sync to Asana Synchronize your tracked times from Whid to Asana.
Connect to Asana
To add your Asana profile, first you have to open the Settings > Profile tab in Whid. Then click on the “Add Profile” button, set a name for your profile (e.g. “Asana” or “My Asana”) and select “Asana” from the target system selector.
To fill the API token field, you have to create a personal access token in Asana. For this, open the Developer Console in Asana, and click on “Create new token”.
Enter a name for your token, e.g. “Whid”, agree to the terms and create the token.
Now you can copy the created token to Whid and save your credentials.
Whid validates your credentials on Save. If you are not connected to the internet while saving, you can choose the “Save without validation” option, but Whid will always need access when you sync your tracked times to Asana.
Set up sync mappings
In Asana you can sync your booked times to tasks. To make your sync even easier, you can set up automatic mappings between your tracked tasks and Asana tasks.
You can open the Settings > Sync Mappings tab in Whid.
Add a new entry in the “Auto Extraction for Sync Mappings” section: select your Asana profile from the dropdown. Asana IDs consist of a lot of numbers so you should set the regex pattern accordingly. For example \d{10,} will detect any number with at least 10 digits.
Save the changes.
When creating a task in Whid, you can look up your task ID in Asana. For this, open a task in Asana and check the URL.
The task ID appears as the last number in the URL, as shown in the picture.
Benefit from sync mappings
To put the “Auto Extraction for Sync Mappings” to work, track your times with names that include their corresponding Asana task IDs.
We recommend using the “task hierarchy” feature: you can create a task name that contains the Asana task ID and a short description of the issue, while it also describes the actual lower-level task you are working on in the context of that issue.
For example, if you are a developer and you work on a bugfix, one of your task names could look like this: 123456 UI glitch / Reproduce bug.
Sync to Asana PRO
Now you want to see all your tracked times in Asana? Then it’s time to sync them!
To open the sync overlay, first open the Main Window by right-clicking the tray icon and selecting “Main Window”. Then click the “Sync times” button in the upper right corner.
At the top, you can choose a time range for which you want to sync your entries.
If you use your Asana task IDs as described above, you might not have to adjust anything. But if something isn’t quite right, you can make adjustments as needed.
For each task you can enter a sync ID and select the profile which includes the system you want to sync to. You can also leave those fields empty for entries you don’t want to sync.
If Whid successfully detected Asana task IDs in your recorded entries, it will automatically fill the corresponding task ID as sync ID, and set your Asana profile as Target.
After selecting which entries you would like to sync and filling the corresponding sync IDs, you can click on “Sync selected”.
Whid then reports the result for each synced entry: a green checkmark means the sync was successful, while a red X indicates that something went wrong.
